Parish Finance Manager
Published: 07/09/2025
Church of the Little Flower, a Catholic parish community in picturesque Coral Gables, Florida, is seeking to hire a full time Parish Finance Manager. This professional reports directly to the Pastor and is responsible for supporting the Pastor in planning, directing, and coordinating all of the financial operations of the parish. Primary areas of responsibility include budget forecasting and preparation; accounting (payables, receivables, journal entries and bank reconciliation), and the establishment of internal controls. This leader will also liaise and collaborate with other ministry leaders, the finance council, and the Parish Development Director to help the Pastor maintain the parish in good financial health as well as foster stewardship discipleship. The Parish Finance Manager performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.
Responsibilities include:
- Direct, plan, and coordinate the financial operations of the parish in alignment with the pastor’s strategic plan.
- Direct and coordinate financial and budget activities to fund operations and increase efficiency.
- Assist the pastor in fostering a culture of stewardship and transparency.
- Design and implement internal controls, policies, and procedures to ensure integrity and transparency in all financial transactions; form and train staff and others on the policies, procedures, and the proper completion of the forms.
- Oversee and assist in the timely preparation of budgets, annual reports, interim reports, general ledgers and monthly reports (balance sheets and statements) and provide reports to the pastor, and the Finance Council. Prepare annual statement of financial position, and financial dashboards.
- Establish and build a good relationship with the bank to facilitate management of accounts and problem solving.
- Set up accounting infrastructure such as Cash accounts, Payroll, Vendors, and Bank Reconciliation.
- Balance accounts. Resolve accounting issues related to Journal Entries, Bank Reconciliations, Income Statements, Balance Sheets, and submit reconciliations.
- Process Journal Entries in ConnectNow.
- Oversee Accounts Payable functions, including but not limited to correspond with vendors regarding invoices, charges, disputes, and provide information required by vendors.
- Oversee Accounts Receivable functions including but not limited to prepare and monitor offertory collections with tamper-evident control bags for all masses; ensure all bags are accounted for, counted, deposited, and recorded.
- Process payroll on bi-weekly schedule. This includes preparing time-and-attendance records using the electronic timekeeping system that integrates with the payroll system.
- Oversee payroll vendor’s issuing and filing of payroll tax forms, W-2, 1099s, and quarterly filings of RCT-6 with the FL Department of Revenue. Review 941s, check for accuracy, and ensure that copies are forwarded to office.
- Oversee the management of parish financial records, ensuring that federal, state, and local taxes are paid in accordance with federal, state, and local regulations.
- Work with Archdiocesan Office of Finance to ensure that appropriate documentation is maintained in payroll and accounting files.
- Facilitate Archdiocese of Miami auditing process, including preparation of necessary records and reports.
- Implement Human Resources policies and procedures, liaising with the Archdiocese of Miami Office of Human Resources. This includes recruitment and selection, the processing and onboarding of new hires, education of employee health plan and retirement plan benefits; processing separations.
- Coordinate with the Parish Development Director in the implementation of the annual ABCD campaign at the parish and liaise with the ADOM.
- Maintain a high level of accuracy in preparing and entering financial information.
- Practice confidentiality concerning financial and contributors’ files.
Qualifications:
- Bachelor’s degree in Management, Business or Public Administration, Accounting, or related field, with five years of professional-level experience.
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, and coordination of people and resources.
- Knowledge of GAAP and practices, including accounts receivable and general ledger.
- Knowledge of modern office procedures and practices, including record keeping and data security.
- Knowledge of fundraising and promotion of non-profit religious institutions; knowledge of principles and practices on non-profit accounting a plus.
- Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
- Skilled at needs analysis and implementing action plans.
- Proficiency in MS Outlook, Word, and Excel are required.
- Effective computer literacy, including navigating online applications and search engines.
- Good time management, including ability to manage several projects at the same time.
- Effective oral and written English communication skills, including clear speaking voice.
- Good Spanish spoken communication skills strongly preferred.
- Supportive and respectful of the mission and tenets of the Roman Catholic Church; Experience in a Roman Catholic environment a plus.
- Be a practicing Catholic in good standing and have a wholehearted support of the Catholic parish mission, with knowledge of basic tenets of Catholic Church and parish structures.
- Must have a professional demeanor.
To apply: Send resume and cover letter (addressed to Fr. Manny Alvarez) to Mr. Jorge Santibáñez at [email protected].
Subject line should read: Parish Finance Manager, Church of the Little Flower.
NO PHONE CALLS PLEASE
