Office Coordinator (Part-Time)
Published: 06/18/2025
St. Sebastian Catholic Church, a small parish in Fort Lauderdale, Florida, is hiring for a part-time Office Coordinator. Responsibilities include providing first-point-of-contact customer service for general inquiries and visitors to the parish office and cultivating and maintaining a welcoming environment to the parish. The position will also require office productivity skills, including data entry, scheduling, maintaining a master calendar, creating flyers, correspondence, and other communication to support the ministries. The candidate is a Catholic in good standing and performs all duties and responsibilities in alignment with the vision, mission, and values of the Catholic Archdiocese of Miami.
Schedule: 30 hours, Monday – Friday.
Responsibilities:
- Provides exemplary customer service to visitors, parishioners, employees, and others who contact the parish by phone, in person, and by e-mail; assesses their needs and directs them to the appropriate parties.
- Welcomes all walk-ins, new parishioners and helps them register as parishioners. Verifies new parishioner information and enters the information into Parish Data System program.
- Operates phone and extensions to relay incoming, outgoing, and interoffice calls.
- Maintains the calendar for the pastor and the master calendar of activities.
- Schedules meetings as well as weddings and funerals.
- Receives and signs for mail or vendor deliveries.
- Assists and attends to any inquiries for Sacraments, explains the policies and procedures to them and assists them in the completion of forms in the office.
- Enters contributions into Parish Data System.
- Under the pastor’s direction, schedules Mass Intentions; enters the information accurately in the Mass Intention book.
- Records sacramental entries into the parish records and prepares certificates.
- Act as liaison with the ADOM Finance/Accounting and Human Resources offices.
- Provides administrative support to parish events such as the festival.
- Creates professional-looking flyers and announcements.
- Assists the Pastor and staff as needed.
Qualifications:
- Bachelor degree and 2 years’ office experience and customer-service environment preferred.
- Ability to maintain confidentiality concerning contributor files and sensitive information.
- Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
- Must demonstrate a positive, welcoming, and service-oriented disposition.
- Excellent oral and written English-language communication skills required.
- Good oral and written Spanish communication skills required.
- Type at least 60 wpm with 90% accuracy.
- Good spelling and grammar required.
- Proficiency in MS Outlook, Word, Excel and PowerPoint. Desktop publishing and design software a plus.
- Good computer literacy, including ability to navigate online applications and knowledge of search-engine-optimization best practices.
- Ability to multi-task and retain accuracy in an environment of competing deadlines.
- Must support the mission and tenets of the Roman Catholic Church; experience in Roman Catholic environment preferred.
- Must have a professional demeanor and dress accordingly.
To apply: Send resume with cover letter to Rev. Ernest Biriruka at [email protected] and [email protected].
Subject line should read: Parish Office Coordinator.
NO PHONE CALLS PLEASE
